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Planning Your Fraternity Formal: Everything You Need to Know

Planning Your Fraternity Formal: Everything You Need to Know
Colleagues arriving in hotel resort wheeling suitcases to the check-in reception

If you’re heading to your fraternity formal this year, congratulations! You’ve worked hard to get to this point, and all the fun that awaits you at the dance will be worth it. But when it comes to planning your formal, it’s important to do things properly in order to ensure the night goes smoothly – and if you’ve never been in charge of your chapter’s Planning Fraternity Formal, there are probably quite a few things that you aren’t quite sure about.

What is a fraternity formal?

A fraternity formal is a special event hosted by a fraternity or sorority that allows members of the organization to celebrate their membership. The formal usually consists of dinner and an evening of dancing with your fraternity/sorority sisters. It’s one of the best ways for college students to get together for one last hurrah before school ends.

Formal attire is typically black tie, which means dress pants, dress shirt, and a bow tie for men; and cocktail dresses or long evening gowns for women.

There are many destinations in the US where you can have a wonderful time during formal season.

When should you start planning?

The best time to start planning your fraternity formal is at the beginning of the semester. This way, you have enough time to research potential destinations and book them in advance. There are a lot of choices, so we have created an extensive list of some formal weekend destinations that will help narrow down your options.

Here is our list of the top 10 formal weekend destinations:

1) Orlando, Florida 2) Las Vegas, Nevada 3) New York City 4) Washington D.C 5) Los Angeles 6) Miami 7) Hawaii 8 ) San Francisco 9) Philadelphia 10) Chicago

Who is responsible for what?

The Brothers are responsible for the following tasks:

-Securing a venue

-Booking a DJ/Band

-Booking live entertainment (if applicable)

-Securing catering services (food and beverage)

-Planning any other food stations/booths, such as a dessert bar or ice cream station, if applicable.

The Event Coordinators will be in charge of the following tasks:

-Booking hotel rooms for all out of town guests. It is your responsibility to make sure that your entire fraternity formal does not exceed the number of available rooms at the hotel. The Event Coordinators will assist with booking on behalf of each individual chapter according to their needs. Please note that this service is not free.

How do you choose a date and location?

Before you can plan anything, you need to decide on a date. Once you have that set, then it is time to start looking at location options and formal weekend destinations.

You might want to visit the destination before booking a hotel. Hotels usually have great packages for groups going on a formal weekend. If not, they might be able to recommend other hotels in the area that could accommodate your group size and budget needs.

Different destinations offer different things so finding the one with what your fraternity wants will make planning go much more smoothly. There are many factors that go into this decision such as location, climate, price, transportation options and night life opportunities just to name a few!

How do you promote the event?

The first step for promoting your fraternity formal is to get in contact with the venue you are interested in reserving. It is important that you talk with them about what kind of event they host, how many people they can hold, and any other questions you may have. Once you have the answers to these questions, it will be much easier for you to plan out how many people are invited and where your food will come from. For example, if the venue only has space for a hundred people but you want 150 guests then it would be best for one of your plans to be getting a second location or hiring more servers so that there are enough people on hand who can take care of all of your guests. Once everything is planned out and finalized, don’t forget about invitations!

What should you do the day of the event?

7. Get ready for the big night! Getting prepared for a formal can be one of the most exciting parts of the process, so don’t forget this step! Whether you’re getting ready at home or in your fraternity house, take some time to get dressed up and make sure you’re looking your best. If you’re not wearing a tuxedo, check out our guide on what formal wear looks like and how to tie a bow tie.

8. Make sure you have everything you need before heading out! Have everything in your bag so that once it’s time for the event, all you have to do is grab it and go!

How do you wrap up after the event?

The best way to make your fraternity Formal Weekend Destinations is by planning ahead. Here are some tips for a successful event that will leave everyone wanting more.

1. Plan a budget and stick with it, regardless of how many people want to attend or the cost of food and drinks. 2. Secure an available venue in advance, either on or off campus (depending on the school’s policies). 3. Create a guest list as soon as possible and cut it down as time goes on so that there’s not too large of a crowd when you get there. 4. Send out invitations at least two months in advance, but no more than four months ahead of time – any longer than that and people might forget about it altogether!

FAQs about fraternity formals

1) What is a fraternity formal? A fraternity formal is a party that is held for members of the same organization.

2) Is this a mandatory event? No, it’s not mandatory but there are consequences if you don’t show up.

3) What are some things I should do before the day of the formal? Have your suit ready and buy your tickets well in advance to avoid any last-minute stress.

4) When does it start and end? The time will vary depending on the organization, but usually starts around 5 pm and ends around midnight or 1 am.

5) How much does it cost per person? Costs can range from $75-$150 per person so make sure you have enough money saved up!


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